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Exchanges/Transfers

Obtaining Transaction Authorization


CCC offers Plan Administrative Authorizations for plans CCC administers in various formats, depending on the transaction type.

CCC offers Authorization Vouchers for the following transaction types:

  • 403(b) Distributions to the Participant (for qualifying events of Severance from employment and attainment of age 59.5)
  • 403(b) Rollover Distributions (for qualifying events of Severance from employment and attainment of age 59.5)
  • 403(b) Contract Exchanges within the Plan
  • 403(b) Plan-to-Plan Transfers out of the Plan

For more information on requesting an Authorization Voucher, please click here.

Click here for information on submitting 403(b) Loans for authorization.

Click here for information on submitting 403(b) Hardship Distributions for authorization.


For all other transaction types

Participants may request plan authorization by completing the following steps:

  1. Complete a CCC Transaction Submission Cover Sheet and submit it, along with your completed vendor forms, to CCC. You may submit these documents to CCC using one of the following methods*:

    • You may securely upload the documents to CCC by clicking here,

    • You may fax the document to CCC at 503-968-7802, or

    • You may mail the document to CCC at the following address:

      Carruth Compliance Consulting
      11515 SW Durham Rd. Suite E10
      Tigard, OR 97224

  2. Once CCC receives your transaction submission we will review the documents, verify eligibility for the transaction.
  3. If appropriate, CCC will provide plan administrator's authorization for the transaction.

The CCC Transaction Submission Form is to be used to submit any transaction type except 403(b) Loans and 403(b) Hardships to CCC.

*Please note: some Vendors impose specific requirements before they will process certain (or any) transactions. Before you begin the process of submitting transaction, be sure to check for any special Vendor requirements (such as original document via mail only) by visiting their “General Information” page(s) available on the List of All Vendors page or contacting your vendor directly.

For more information on 403(b) transactions, including descriptions of the transaction types, click here.

View: CCC's Authorized Signatures Letter

New Rules for Transfers

Effective September 25, 2007, Final 403(b) Regulations imposed new requirements on transfers from a 403(b) account with one Vendor to a 403(b) account with a different Vendor. The Final 403(b) Regulations isolate two different types of transfers: 1) Contract Exchanges within the Plan; and 2) Plan-to-Plan Transfers. Beginning September 25, 2007, under the new Regulations the receiving Vendor in any exchange or transfer is required to agree to enter into an Information Sharing Agreement with the District by December 31, 2008. CCC has advised all of its Full Service and Transitional Agreement Client Districts to require such Information Sharing Agreements be established between the District and a Vendor before exchanges within and transfers into their plans are allowed. Generally, CCC requires that Vendors enter into an Umbrella CCC Hold Harmless and Information Sharing Agreement (HH+ISA) before such exchanges or transfers will be allowed. However, in circumstances where a specific Vendor steadfastly refuses to enter into a Umbrella CCC Hold Harmless and Information Sharing Agreement and yet a sufficient number of CCC Client Districts request that the Vendor in question be eligible to receive exchanges and transfers within their plans, Vendor Information Sharing Agreements directly with individual Districts are allowed, such aggrements assigning District information sharing responsibilities to CCC.

Note: Some CCC clients may elect to restrict exchanges and transfers to Vendors that hold Active or Inactive Payroll Slots.

Authorization Letters and Power of Attorney

Early in the process of implementing new 403(b) Regulations, letters from CCC Client Employers authorizing CCC to act on behalf of the District with respect to contract exchanges within the plan and plan-to-plan transfers were made available for viewing on the CCC website. With those Authorization Letters posted, exchanges and transfers have been, and continue to be, allowed only to accounts of Vendors that have either CCC Umbrella Information Sharing Agreements or District-specific Vendor Information Sharing Agreements in force.

Click here to view Authorization Letters and Power of Attorney Documents.

Procedures for Processing Exchanges/Transfers

First the individual (participant or agent) planning the exchange/transfer should check the list of Vendors eligible to receive exchanges/transfers to be sure the "receiving" Vendor is eligible to receive the exchange/transfer from an account of a Participant in the District in question. If the "receiving" Vendor is on the list, then the application process may continue. Otherwise, the desired "receiving" Vendor should be contacted and encouraged to enter into an Umbrella CCC Hold Harmless and Information Sharing Agreement (HH+ISA) with CCC or a Vendor Information Sharing Agreement directly with the District that assigns CCC as the information sharing party on behalf of the District.

Once it has been verified that the "receiving" Vendor is eligible to receive the exchange/transfer, typically both the "releasing" Vendor and the "receiving" Vendor will have forms that must be completed by the applicant or the applicant's representative. However, sometimes the "releasing" Vendor does not require a form of its own. Typically the "receiving" Vendor's form is referred to as a "letter of acceptance." All appropriate forms should be submitted to the "releasing" Vendor, by the "receiving" Vendor, including copies of the receiving" Vendor's Information Sharing Agreement or the Vendor's Information Sharing Agreement directly with the District as the case may be. Both documents are available in the left hand column of this page. If the Vendor has entered into a Umbrella CCC Hold Harmless and Information Sharing Agreement , a copy of District's Authorization Letter should also be attached. Neither the Employer nor CCC should be involved in the transaction, nor should authorizing signatures from either the Employer or CCC be required for processing.

 

Vendors Eligible To Receive Exchanges/Transfers

CCC has advised all employers for whom we provided 403(b) Plan Administrative Services to require Information Sharing Agreements be established between the District and a Vendor before contract exchanges, transfers or rollover contributions into their plans are allowed. Generally, CCC requires that Vendors enter into an Umbrella CCC Hold Harmless and Information Sharing Agreement (HH+ISA) with CCC before such transactions will be allowed. However, in circumstances where a specific Vendor steadfastly refuses to enter into a CCC Umbrella Information Sharing Agreement, Vendor Information Sharing Agreements directly with individual Districts are allowed, such agreements assigning employer information sharing responsibilities to CCC.

When Vendors enter into Umbrella CCC Hold Harmless and Information Sharing Agreement , CCC requires that the Vendors provide specimen copies of their 403(b) annuity contracts and/or their 403(b)(7) custodial account agreements.

Vendors with CCC Umbrella ISAs

The following Vendors have entered into the CCC 403(b) Umbrella Information Sharing Agreement or the CCC 403(b) Umbrella Hold Harmless and Information Sharing Agreement (12/2008). ALL of these Vendors are eligible to receive Exchanges within, Plan-to-Plan Transfers into, and Rollover Contributions into Vendor accounts established for ANY participant in ANY of CCC's Full-Service Client Employers' 403(b) Plan.

Listed below: Click a Vendor's PDF link to review that Vendor's Signed Agreements with CCC - Umbrella Hold Harmless and Information Sharing Agreement (ISA):

  • American Century Investments, Inc. - ISA pdf
  • American Fidelity Assurance Company - ISA pdf
  • American General Life Companies - ISA pdf
  • American National Insurance Company - ISA pdf
  • American United Life Insurance Company (OneAmerica) - ISA pdf
  • Ameriprise Financial - ISA pdf
  • ASPire Financial Services - ISA pdf
  • Aviva Life Insurance Company - ISA pdf
  • AXA Equitable Life Insurance Company - ISA pdf
  • Commonwealth Annuity (including for Kemper / Zurich American Variable & Protective Life Variable) - ISA pdf
  • First Investors Corporation - ISA pdf
  • Franklin Templeton - ISA pdf
  • FTJ Fund Choice - ISA pdf
  • Great American Financial Resources - ISA pdf
  • Horace Mann - ISA pdf
  • Industrial Alliance - ISA pdf
  • ING Life Insurance and Annuity Company (Rebranding to Voya Financial in 2014) - ISA pdf
  • (ING) ReliaStar Life Insurance Company - ISA pdf
  • Jackson National - ISA pdf
  • Jefferson National - ISA pdf
  • Kansas City Life - ISA pdf
  • The Legend Group, Inc - ISA pdf
  • Life Insurance Company of the Southwest - ISA pdf
  • Lincoln Investment Planning, Inc - ISA pdf
  • MassMutual Financial Group - ISA pdf
  • MetLife - ISA pdf
  • Midland National Life Insurance Company - ISA pdf
  • MMA Praxis Mutual Funds - ISA pdf
  • Modern Woodmen of America - ISA pdf
  • National Life Insurance Company - ISA pdf
  • New York Life - ISA pdf
  • North American Company for Life and Health - ISA pdf
  • North Coast Life - ISA pdf
  • OppenheimerFunds Distributors, Inc - ISA pdf
  • Pacific Life - ISA pdf
  • PlanMember Services Corporation - ISA pdf
  • Primerica Shareholder Services - ISA pdf
  • Protective Life Insurance Co. - ISA pdf
  • Prudential - ISA pdf
  • Putnam Investments - ISA pdf
  • Security Benefit Life Insurance Company - ISA pdf
  • SEI Private Trust Company - ISA pdf
  • Sentinel Funds - ISA pdf
  • Standard Insurance Company - ISA pdf
  • Sunset Life - ISA pdf
  • Symetra Financial - ISA pdf
  • Thrivent Financial for Lutherans - ISA pdf
  • Thrivent Investment Management Inc - ISA pdf
  • TIAA-CREF - ISA pdf
  • Union Central Life Insurance Company - ISA pdf
  • USAA Investment Management Company - ISA pdf
  • USAA Life Insurance Company - ISA pdf
  • VALIC - ISA pdf
  • Waddell & Reed, Inc - ISA pdf
  • Wells Investment Securities - ISA pdf
  • Western National Life Insurance Company - ISA pdf
  • Western United Life - ISA pdf

Vendors With Individual Direct-to-Employer ISAs

The list below includes all Vendors that have entered into Information Sharing Agreements directly with individual CCC Client Districts, such agreements designating CCC as the party with which Vendor information should be shared on behalf of the District. Please note that ISAs that apply to CCC Selected Vendor Clients (CCC's client list may be viewed here) are Direct in nature.

Click a Vendor name to review the signed Direct Information Sharing Agreements (ISAs):